Newgistics Inc.

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Accounts Payable Specialist

Accounts Payable Specialist

# Positions 
Experience (Years) 
Corporate Services

More information about this job


The AP Specialist is responsible for processing invoices (and credit memos) for payment in Oracle. Invoices must be entered timely, on a day to day basis and verified for accuracy to ensure vendor payments are made according to terms while maximizing company cash flow.


  • Review and enter vendor invoices and submit accordingly for payment approval
  • Validate GL accounts entered for each invoice
  • Follow-up on approval of invoices as needed to ensure timeliness of payment
  • Verify entry of each invoice batch to ensure accuracy of amount to be paid
  • Enter invoices paid by AmEx card while controlling volume of credit card usage
  • Reconcile individual AmEx card holder statements and follow up for departmental receipts and missed payment applications
  • Set-up weekly AmEx payment batches and forward for payment processing
  • Generate weekly aging reports and follow up on delinquent accounts
  • Provide back-up support to Lead AP Specialist as applicable
  • Perform monthly Oracle AP closing process
  • Complete year-end audit requests as necessary
  • Special analysis of vendor history and/or payment trends as requested
  • Provide support and assistance to General Accounting as requested
  • Assist with other requests and/or projects when necessary


 Supervisory Responsibilities: Y or N?     N


  • Experience and knowledge of Oracle AP is essential to this position
  • The ability to work in a fast paced environment under pressure is critical
  • Intermediate knowledge of Microsoft Excel and Word
  • Two to five years working in an Accounts Payable position
  • Minimum of two year associates degree in accounting or business preferred
  • Excellent analytical and problem solving skills
  • Strong organizational, time management, and process improvement skills, with multi-tasking ability
  • Excellent interpersonal and communication skills with customer service approach

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